Shergroup Security | Complaints Policy

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Our aim, as a professional private security industry provider, is to be fully committed to providing a quality service for our stakeholders and to continually improve our service by:
  • Listening and responding to all of our stakeholder's views and opinions (which includes our customers, employees and other interested parties)
  • Responding to all complaints and suggestions in a timely and positive manner; and
  • By putting any identified mistakes confirmed to be of our making right through appropriate corrective and preventive actions that will prevent any future recurrence.
Here at Shergroup Security we are committed to the effective and efficient handling of all complaints received by us (from any source) relating to any aspect of the services that we provide; and in doing so we aim to comply with a number of guiding principles which are:
  • Visibility | Information about how and where to complain will be well publicised to all stakeholders being our customers, our own team and to any other interested parties
  • Accessibility | our complaints management system will be accessible to all stakeholders. Our complaints policy and details of how to make a complaint is issued on our website and will be present or referenced on all applicable quotations and tender documentation
  • Responsiveness | All received complaints will be promptly registered and acknowledged; and all complainants will be kept informed about the outcome of their complaint
  • Objectivity | Each complainant's input will be dealt with equitably, objectively and in an unbiased way
  • Charges | access to the complaints handling system will always be free from any charges or fees
  • Confidentiality | Personally identifiable information will always be treated in the strictest of confidence and protected from any exposure to non authorised personnel or those without a need to know
  • Customer focused approach | all complaints will be handled with the best interests of our customer at heart
  • Accountability | lines of accountability for the prompt investigation and satisfactory closure of all received complaints will be identified within our processes
  • Continual Improvement | our permanent objective is to bring about continual improvements to all our processes; including the complaints handling process itself
We aim to ensure that:
  • Making and registering any valid complaint is as easy as possible.
  • We deal with any such complaint politely, promptly and confidentially
  • We respond in the right way - with either an explanation or an apology where we are shown to have got things wrong, or with the agreed action taken to resolve the problem; and with a view to prevent any recurrence.
  • We respond in the right way - with either an explanation or an apology where we are shown to have got things wrong, or with the agreed action taken to resolve the problem; and with a view to prevent any recurrence.
We will:
  • Acknowledge the complaint through our online complaints system
  • Thoroughly investigate the validity of each complaint and respond within a stated or timely period
  • Deal reasonably and sensitively with the complaint
  • Take action where appropriate – both to resolve the reported issue and to also prevent any further recurrence of similar problems.
We will then endeavor within 2 weeks of any valid incident, to:
  • Raise concerns promptly and directly in writing with an office based member of our team
  • Explain the problem as clearly and as fully as possible, including any action taken to date
  • Allow our team member a reasonable amount of time to deal with the issue arising - including any initial investigation to determine the validity of the complaint and its root cause etc
  • Recognise that in some instances circumstances may be beyond the control of Shergroup Security
Except in exceptional circumstances, every attempt will be made to ensure that the complainant and Shergroup Security maintain complete confidentiality concerning any complaint that is received - in line with relevant Data Protection Act requirements.

All complaints received by us will be handled in accordance with our own documented Complaints Policy, our Complaints Handling & Recording Procedure and as per our Complaints Handling Process Flowchart which form part of our documented Quality Management System; and which are designed to satisfy all applicable ISO 9001:2008 and ISO 10002:2004 requirements.

Shergroup Security only records complaints if they are made via our website or received in writing, all other matters that are not in writing and where a customer, consumer, employee or member of the public will not put any matter in writing is dealt with as an incident and therefore dealt with following the organisation's Incident Management Procedures.

Should you wish to make a formal complaint regarding any aspect of Shergroup Security please do so by either:


Or in writing to :

Shergroup Security | Complaints TEAM | 1 Fetter Lane | London EC4A 1BR
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